Bureau of Alcohol, Tobacco, Firearms and Explosives. You may dispose of curios and relics to any person, not otherwise prohibited by the Gun Control Act of , residing within your state, and to any other Federal firearms licensee in any state. You may NOT engage in the business of buying and selling curios and relics under this license. What does this license do for me? This form is a PDF form that can be filled out electronically and then printed on white paper. In addition to
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The Gun Control Act of requires FFLs to keep and maintain acquisition and disposition records throughout course of business. The type of information an FFL needs to keep and the duration for which they need to keep it depends on the type of license.
An importer must maintain different information than a standard dealer, for instance. As a firearms dealer, you are expected to provide information to the ATF and other law enforcement officials in regards to the traceability of the firearms you sell. This means that you are required by law to provide information to police officers and special agents if they need to track the buyer of a gun in a criminal investigation. Image credit: Amazon. Every single firearm you take in from manufacturers, vendors, private sales, trades, consignment, and gunsmithing should be recorded in the Acquisitions section.
Any firearm you sell or trade should be records in the Dispositions section. All it takes is a careless employee or leaky roof to ruin your compliance. Second, simple mistakes are too common.
The National Shooting Sports Foundation breaks them down nicely. These changes strongly favor small businesses, because it gives FFLs more options in terms of their operations. If you prefer the pen-and-paper bound book and physical forms, you can continue doing business as you please. Software, however, is undoubtedly the most effective way to modernize your business and improve efficiency.
These were not simple to obtain. Specifically, ATF authorizes licensed importers, licensed manufacturers, licensed dealers, and licensed collectors to maintain their firearms acquisition and disposition records electronically instead of in paper format provided the conditions set forth in this ruling are met. This ruling supersedes ATF Rul. This was a significant rule change. Essentially, it grants firearms dealers the ability to use contracted or leased servers to store their data, including cloud-based technology.
For instance, when you use FastBound, we store your records in a safe, secure, regularly backed up data center. There are a few conditions, however. The servers with the records must be located within the United States. Specifically, ATF authorizes licensees to use an electronic version of Form , instead of the paper format, provided the conditions set forth in this ruling are met. This form is required for every firearm sale, so they can pile up quickly.
You can even accept electronic signatures, so you never actually need a paper form on site. Our software, FastBound, is compliant already. Specifically, ATF authorizes licensed manufacturers to consolidate their records of manufacture or other acquisition of firearms with their separate firearms disposition records, provided all of the conditions in this ruling are met.
Before this ruling, the ATF required licensed manufacturers to keep records of manufacturing or acquisition of firearms separate from their records of dispositions to non-licensees. The new ruling allows for the consolidation of these records, but with a few requirements. The most notable change relates to changes of firearm characteristics. This is so law enforcement can easily track a weapon if it was changed at some point.
Ammoland has a great breakdown of the other conditions. Just like your spiral bound books, software is required to collect the same information. Who knows if the creator built it properly?
Whatever software you use must format your data according to all regulatory requirements for the required information. Your electronic software must follow this format as well. Your software must be self contained. If you use electronic records, no part of your process may be on paper.
You could not, for example, record your acquisitions electronically and your dispositions manually. All parts of your system must be electronic. The software must have the capacity to be queried by serial number and date for fast lookups.
It also must have a printing feature so any record can be made physical. Any program or provider that claims to be endorsed by the ATF is misrepresenting themselves. Software can be an invaluable tool to stay compliant, but you should take compliance seriously by understanding the regulations. Do you prefer to keep manual records or do you use an electronic solution?
C & R record keeping requirements?
03 FFL (C&R) Bound Book Template
The ATF’s Requirements for Electronic A&D Books